Renewing your Medical Cannabis Card in Illinois? Here’s what you need to know!
Does renewing your medical cannabis card give you ANXIETY? Do you have questions about renewing your medical cannabis card in Illinois? Have you tried to call IDPH for guidance, only to wait for what seems like hours, or you were told to call back? Don’t worry, you are not alone. Since the migration to the new ICTS system, patients are more confused than ever with the new process. We hope to clear up some of that confusion for you.
Here are a few new things that patients can look forward to with the renewal of their medical cannabis card:
- A reduction in the application fees by 50%. Applicants 65 or older are eligible for reduced fees, along with veterans and those receiving social security disability or supplemental security income.
- Courtesy reminder emails from the IDPH 45 days before an extension renewal is due, and 5 months before a full certification renewal needs to be completed.
- New and renewal certifications can be done via telemedicine appointments.
- Physicians Electronic Certifications. Paper certifications are no longer accepted by the state.
- Adult patients can now have up to 3 caregivers. Minors may have both parents act as caregivers. Caregivers can only be assigned to one patient.
- The ability to change your information and print your card right from the patient portal without change of information fees.
How will I know when it’s time to renew my license?
The Illinois Department of Public Health will send a courtesy reminder e-mail to a patient’s email address on file regarding an extension renewal (one or two-year extension renewal) approximately 45 days prior to the expiration date on the medical cannabis registry card. IDPH will send a courtesy e-mail regarding a full recertification renewal (when a patient has had his or her card for three continuous years) five months prior to the expiration date on his or her card. Patients have commented that sometimes these emails can be found in their junk or spam folders, so be sure to keep an eye out for them. If you are a patient of Compassionate Clinics of America, we also send out multiple reminders to ensure our patients don’t miss their renewal deadline for their new certification, and that they don’t have a gap in their ability to purchase their medicine.
After each three-year cycle, patients are required to be recertified by a physician and submit a new online application along with a new photo and other documentation to renew your registry identification card.
When can I renew my license?
It is recommended that patients and caregivers begin their renewal application 45-60 days prior to expiration and no less than 30 days before the expiration date. This ensures that there is time to obtain a new physician certification, submit a renewal application, and for the application to be processed by the Illinois Department of Public Health.
If you are currently a patient and have not completed your 3-year application cycle, you will be an extension patient. This means that you only must pay the state application fee to extend your card for the remaining one or two years. This extension can be completed up to 45 days before the card’s expiration. If a patient fails to complete and pay for their extension on time, the card will expire, and the patient will need to do a full certification renewal, which requires a new physician certification. If you are patient at the end of your three-year cycle, you will need to be re-certified by a physician and must complete a full certification renewal, Compassionate Clinics of America recommends that you start your full certification renewal at least 45-60 days before expiration.
- An extension renewal – this is your yearly application fee for patients who did not purchase a three-year card. This will be required for patients who are starting their second of third year in the Illinois Medical Cannabis Program.
- A full certification renewal – this is a renewal for patients who have had their cards for three years or whose card has expired. A Full certification renewal will require patients to see a certifying health care professional for a new updated online health care professional certification.
- If you currently have or had a 6-month Terminal Illness Registry Card, DO NOT start a Terminal Illness application. You will need to submit a qualifying patient application with a new physician certification.
How much does a renewal application cost?
|APPLICATION TYPE||1 YEAR TERM||2 YEAR TERM||3 YEAR TERM|
|Regular Qualified Patient Application Fee||$50.00||$100.00||$125.00|
|Reduced Fee Qualified Patient Application Fee||$25.00||$50.00||$75.00|
|Minor Qualified Patient Application Fee||$50.00||$100.00||$125.00|
|Designated Caregiver Fee||$25.00||$50.00||$75.00|
|Regular Qualified Patient Application with 1 Caregiver||$75.00||$150.00||$200.00|
|Regular Qualified Patient Application with 2 Caregivers||$100.00||$200.00||$275.00|
|Regular Qualified Patient Application with 3 Caregivers||$125.00||$250.00||$350.00|
|Regular Qualified Patient Reduced Fee Application with 1 Caregiver||$50.00||$100.00||$150.00|
|Regular Qualified Patient Reduced Fee Application with 2 Caregivers||$75.00||$150.00||$225.00|
|Regular Qualified Patient Reduced Fee Application with 3 Caregivers||$100.00||$200.00||$300.00|
What will I need to submit with my renewal application?
Renewal applications shall include any information that has changed, along with all required documents that are required by the state to complete the application. This means that renewal applicants must obtain a new electronic physician certification dated no more than 90 days prior to the renewal application submission date and upload the following documents into their application:
Proof of Identity/Residency (One of the following)
- A color copy of a valid driver’s license or state ID card
- Patients who have an out of state driver’s license or who have an address on their license that has not been updated are required to upload a current proof of IL residency. Current proofs of residency must be dated and display a date less than 60 days old. Acceptable proofs of residency include:
- Recent utility bill
- Recent bank of credit card statement
- Rental agreement showing dates of lease
- Mortgage statement
- Property tax bill from the current year
- Paycheck stub
- Voter’s registration card
- Physician Electronic Certification
- As part of the full certification renewal, patients must obtain an electronic Physician Certification that is issued no later than 90 days prior to the time patient submits their application
- An Illinois-licensed physician, physician assistant, or nurse practitioner in active and good standing, is required to complete and sign the electronic certification.
- Physicians will submit the form electronically through the application website, the Illinois Cannabis Tracking System. Patients will attach the form to their application when completing the renewal process in the ICTS platform.
- Additional Required Items
- A clear, color photo of the qualifying patient’s face taken without head covering or glasses within the prior three (3) months
- An additional current proof of IL residency is applicable
- A benefit verification letter from social security or copy of a DD214 if applicable.
- If a caregiver is desired, the caregiver will also be required to submit the following:
- A color copy of the caregiver’s photo identification issued by a state of federal government entity
- A clear, color photo of the caregiver’s face taken without head covering or glasses within the previous three months
- An additional current proof of IL residency is applicable
- Caregiver Attestation Form with the caregiver’s signature and the date the form is signed.
How do I complete a renewal?
At Compassionate Clinics of America, we take care of your entire renewal process for you. We will guide you every step of the way to ensure a smooth process for everyone.
- Log into the Illinois Cannabis Tracking System – Illinois Cannabis Tracking System
- If you want to continue with the MCPP program, you will need to submit an extension or renewal prior to the card expiring.
- Select the application in the Tracking Inbox with the Pending Renewal status.
- You will need to select a 1-year, 2-year, or 3-year timeframe for the renewal application. If you are doing an extension, you may select 1-year or 2-years, depending on how long you have had the card.
- You will have to answer the caregiver question. If you would like your current caregiver(s) renewed or you would like to add a caregiver to your current card or future card, select “Yes” to the caregiver question. If you do not want to renew any of your current caregivers and are not adding a new caregiver to your current card or future card, then select “No”. The caregiver cancellation process is at a later stage in this document.
- In the Patient Information Section, review and complete all the required fields marked with an asterisk. The application will require new documents to be uploaded. The application has red text to help you upload your new documents. You will click update under the document to clear the old document and then select Browse to upload the new document.
- In the Patient Proof of Identity Section, complete all the required fields marked with an asterisk.
- In the Fees Section, if you answer “Yes” to either question you will be required to upload your current year benefit verification letter from social security or your DD214.
- In the Patient Veteran Status Section, if you answer “Yes,” please upload the following: VA health records for the most current 12-month period by logging in to My HealtheVet and provide the following reports available in the VA blue Button: VA medical history and VA medication history for the past 12 months. If you answer “No,” a certification from your healthcare provider will need to be uploaded at a later stage in the application.
- In the Applicant Signature Verification Section, you will electronically sign the application and select the “Save” button. If you are cancelling any caregivers or adding any caregivers during the renewal process, DO NOT SELECT “Save and Continue” yet. Go to the “MCPP Patient Caregiver” tab and complete the requested information and upload the required documents.
- If you selected “No” to the caregiver question and you have no current caregivers with your card, select “Save and Continue” to move to the next step of the renewal application.
- You will then be prompted to the physician certification page. Click on “New,” and then click on the drop-down box. Your new physician certification number should appear. If you do not see your new physician certification listed, you should review your application and make sure that everything has been entered correctly. If it has, you must notify your physician. If there are any errors in the patient’s name, date of birth, or social security numbers, the physician certification will not be able to match to the patient’s application and will need to be corrected.
- After the physician certification has been added to your application, you will need to go to the “Payment” page and complete payment with a credit or debit card.
How will I know if my renewal application has been submitted?
You will receive a confirmation email with your payment receipt, which means that your application has been submitted and is in the application queue.
What happens once my renewal is submitted?
The department will begin to review the patient and caregiver applications. Applications are processed in the order they were received. All applicants will receive an email from IDPH when their renewal applications have been approved and their new card is active. If you receive an email that says you have a deficiency, you will need to log in to the Illinois Cannabis Tracking System and provide the documentation requested by the required due date.
Typically, all extension and renewal patients will receive emails from the IL Department of Public Health the day after their current card expires telling them that the new “Active” card is available to be printed. Patients must log into the IL Cannabis Tracking System and print out their new card. Laminated (hard) cards are no longer mailed to patients’ homes. All cards must be printed from the state’s website.
What if my license expires while my renewal is being processed?
Applications that are submitted fewer than 30 days prior to the license expiration may not be processed prior to the license expiration date. Patients are encouraged to submit renewal applications at least 30 days prior to expiration to ensure license approval prior to the expiration of their license.
What do I need to do once my renewal application is approved?
Once an application has been approved, patient and caregiver licenses are immediately available to download and be printed from the registry portal. The renewed license will have a new expiration date and will need to be downloaded from the registry portal.
To access your Patient/Caregiver license from a computer:
- Log into Illinois Cannabis Tracking System
- Select your application from the Tracking Inbox.
- If you are wanting to print your card, select the “Print Card” button.
- If you need to print the Caregiver’s card, select the “MCPP Patient Caregiver” tab.
- Select the Caregiver’s application from the Caregiver List. Once the application is open, select the “Print Card” button.
Are you considering not renewing your card because you did not find relief with medical marijuana? Did you work with a professional to help you determine which consumption method, dosing, and products would be most beneficial to you? To help reduce patient frustration and aid patients in finding relief, Compassionate Clinics of America has medical cannabis nurses on staff to assist patients with finding their “sweet spot.” Let us help you determine what products and dosages are best for your particular condition and needs.
If you would like Compassionate Clinics to take care of the entire process for you, removing the hassle of having to figure it all out, we are just a click or a call away. If you have any questions, please call us at 888-372-0325 or email us at [email protected].